Module 1: Federal Regulations and Student Data Privacy
Module 2: Creating a Data Governance Policy
Module 3: Data Governance Policy Supporting Documents
This course is designed for anyone working in or with educational organizations who wants to learn more about protecting data from online risks.
It it you will learn about the federal, state, and local laws and regulations safeguarding online data, including FERPA, COPPA, CIPA, and HIPAA. From there, you will learn about how to create a data governance policy for your educational organization. Major aspects of a data governance policy include defining the team, purpose, and scope of your policy, as well as outlining your data lifecycle and thoroughly describing critical incident response. In addition to the main data governance policy, this course will also describe various supporting documents needed for a thorough data governance policy including: a glossary of terms and description of federal regulations, digital resource acquisition procedure, data security checklist, explanation of data classification levels, procedures for securing data, and outlines for physical security controls, asset management, and external threat protection.
A basic understanding of federal regulations and data security procedures is beneficial, but not required. The only prerequisite is an appreciation for potential online risks and a commitment to securing online data from such risks.
By the end of this course, students should be able to:
- Understand federal regulations regarding online data including FERPA and COPPA
- Create a data governance policy for your organization
- Create supplemental documents for your data governance policy
What is Student Data Privacy Governance and FERPA?
Student data privacy governance is a collection of policies and procedures that are related to how sensitive data is collected, handled, shared, and protected. It provides vital processes that protect schools and students from cyber threats and attacks. Data governance also provides ethical guidelines regarding sensitive information. It’s designed to provide clarity to personnel who work with or have access to student information, protecting students’ rights to privacy, confidentiality, and security.
FERPA, which stands for the Family Educational Rights and Privacy Act, is a federal law that provides parents with the right to have access to their children’s school records, to request to have the records modified, and to have some control over disclosing personally identifiable data from the school records. When students reach the age of 18, or begins college at any age, the right granted by FERPA transfer from parents to students.
What is Covered in the Student Data Privacy Governance FERPA Course?
The Student Data Privacy Governance FERPA training course is designed to help anyone who works in or with an educational organization and has access to student data. Additionally, it is a good fit for workers in other organizations who want to learn about protecting data from online risks.
The course provides students with an understanding of the laws and regulations that protect online data, including FERPA, Children's Online Privacy Protection Act (COPPA), Health Insurance Portability and Accountability Act (HIPAA), and Children's Internet Protection Act (CIPA). With the knowledge that is gained from these regulations, students will then learn how to apply what they’ve learned to create a data governance policy for their organizations.
The main points that are covered about data governance policies are team definition, purpose, and the scope of the policy. Additionally, students will learn how to outline their data cycle and about critical incident response. When they have completed the course, students should have a thorough understanding of federal regulations regarding online information, they should be able to create their own data governance policy for their organization, and create the supplemental documents needed in their policy.
Students who enroll in this training should be interested in learning about potential online risks and have a commitment to keeping online information safe from those risks. There is no prerequisite or work experience required for the course.
Upon finishing the training course, students will have clocked 2 hours and 19 minutes, earning 3 CEU/CPE and a Certificate of Completion.
How Often is FERPA Training Required for Colleges and Universities?
Colleges and universities are required to provide FERPA training to all employees who have access to any type of student educational records annually.
Who Needs FERPA Training?
FERPA training is essential to all employees at schools, colleges, and universities who have contact with students’ records. This includes nearly all faculty, staff, and administrators, as well as any student employees. It’s critical to maintaining compliance that all employees know how and when to share student information and when not to. FERPA training is also important for companies that provide services to schools that involve handling, use, or storage of students’ records. If a company is found to be in violation of FERPA rules, it can actually be prohibited from working with any schools for five years.
Besides protecting the privacy of student data, FERPA covers how and when it should be shared. This can be extremely important in some situations where a student is exhibiting instability due to mental illness.
Many FERPA violations happen because employees are not properly trained. School personnel like the registrar and advising staff are likely well-trained, but FERPA-related issues often occur outside of those departments. That’s why training is so crucial.
Learn about Student Data Privacy Governance with Cybrary
At Cybrary, our courses are comprehensive and convenient for students. Working online, at your own pace, you can learn about FERPA and other privacy regulations with the Student Data Privacy Governance training course. Whether you work with student records and want to learn more about FERPA and how student data should be handled, or you want to establish your own data governance policy for your organization, this course is a good fit for you. Enrolling is simple, just click on the Register button at the top of the page to get started.