Time
9 hours 3 minutes
Difficulty
Beginner
CEU/CPE
9

Video Transcription

00:00
Hi, guys. Welcome to control phase projects. Storyboards. I'm Catherine MacGyver. And today you'll understand the purpose of a project story more and understand the key components within a project. Storyboard. So this is it. Guys, you have finished your domestic project. You have
00:18
written a control plan and transition your new and improved process
00:23
to your process. Owner, you have, ah, process response or monitoring response plan to make sure that all of the work that you did is sustainable and that the new process stays the new and improved process. So you're going to go back and re check it. You have done
00:39
your project documentation to make tyrants like me happy to show to the organization that look,
00:45
this is the work. This is how we know that the project team followed that structure, domestic approach and what they learned along the way. And now the last step is getting the company excited about the work that you did as a project team and not just the department that the process effects, but the whole company.
01:04
So to do that, you're going to do a project storyboard,
01:08
and these are kind of like your science fair. Um
01:14
displays when you weren't in school. A storyboard is a summarized presentation of project activities. So what you're gonna do is you're gonna take that report that he wrote in your last module, and you're gonna pull out the super interesting stuff and make it available for the company. So one of my face
01:30
Airways for seeing storyboards is there's a hospital here in the Denver area that is very big in
01:38
so lean and six Sigma. And the last thing that they do for their project team is they have their teams create these and they hang them up in the areas where the processes are impacted. So when I did a field trip there, I took a group of people to walk around that
01:53
to see what a Gordo lean six Sigma implementation Looks like we went to mother, baby, and we saw one of these
02:00
hanging on the wall in there break area on that mother baby ward talking about what are the things that they did to improve? The process is related to Mother baby,
02:10
so storyboards can be done for both to make an PDC A projects. What you're gonna want to do is call out those important or those interesting elements throughout the project. So for P. D. C. A. I've seen them do breaking out each of the key learnings for domestic. What were the tools? What did you learn? Talk a little bit more about the thought process to get
02:30
so you're going to want to document your project activities over and above your tools. You're going to want to talk a little bit about the Why so, giving some context as to why your organization should be excited about all of this work and why they're interested in it. So when you're talking about documenting the project tools
02:50
and we talk about the current state process map,
02:53
let's talk about what it is that we learned from it. Let's have our value added or non value, add up there and give a little bit of a description for it. So people who don't know lean and six Sigma still see the value in the work that you did. You want to generate interest in excitement. Your team has worked very hard.
03:10
Your process owners and your process users
03:14
have also had to deal with the change component where they're now doing their work a different way because of this. So we want to be engaged and we want to be excited. And when you know that we're doing better things for our company, that's why we want to do a storyboard. And it is a way to celebrate your success.
03:30
We finished this and look at what our outcomes work.
03:35
So some of the things that are important to have on there you want oh, always have are your problem statement. Where did you start from? Why did you start doing this work?
03:44
You want your objectives, Where did you want to go and why? Why would you invest all this time in this work? Some of the notes from each of those phases So copies of tools are always fun
03:55
on. People love seeing tools. They're they're engaging. You could make them really pretty so that you have these graphics that they bring draw people in. I love putting my root cause analysis on our story boards because I think that those are always super telling.
04:12
You wanna have some summarized data and metrics? Because, remember, one of the key components of your lean six Sigma culture
04:18
is data driven So you want to make sure that you reinforce what you're reporting with your data and then your results, like if you did a pilot talk about what did you learn in your pilot and did that change the solutions? And then what was the solution? And how do you know that the solution is effective?
04:38
You want to make sure that you are
04:40
reflecting your project accurately, but getting people excited about the work that you did it maybe potentially doing their own work in the future, but certainly making sure that the whole company fuels the energy and excitement that came from doing your six Sigma project.
04:56
So when we talk about doing a project storyboard, do you wantto think of this as a way to communicate to the whole company or to a larger group? Not just the people who do the process, which is what we did in our control plan
05:08
and not just the project team, but the whole company. Why were you having these super secret meetings once a week? Why were you walking around with clipboards or observing process? And the
05:17
the important thing from a project storyboard is it continues to encourage this culture of continuous improvement. So not only do we have our organization's engaged and we're learning about whether other people are doing, but we, as management are showing that we want this culture of continuous improvement. We want you,
05:34
the employees, to be empowered to identify areas, to run
05:39
this business better and to be more efficient with our processes. But so, guys, thigh, is it for your Domenic project? We're going to move into wrapping up on your cyber recourse as our next module. But thank you. You guys have done great. There's been a lot of information thrown at you in this section. So I think that you've
05:58
you should be very proud of yourself with the information that you've consumed and learned so far, and I will see you in our next section
06:05
for course. Wrap up

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