Time
9 hours 3 minutes
Difficulty
Beginner
CEU/CPE
9

Video Transcription

00:00
Hi, guys. Welcome to Quick hits. Five s. I'm Catherine MacGyver. And today you'll be able to understand the five s tool and be able to implement it into your work space.
00:11
So the five s is our sort set in order. Shine, standardize. And I always throw safety end because while you're there, you might as well just do it. Um, it is called by the US because the original Japanese words for sort setting mortar shine
00:31
standardized and sustained also started with us is, um and lean, really lean. Six Sigma really likes acronyms,
00:37
so that's where that comes from. The safety is much like when we talked about the eight waist and I said that I have a personal preference. I have a personal preference that while we are assessing our workspace for the other five buses, we also incorporate an assessment for safety.
00:54
All right, so when we talk about, why do we wanna use fighters? So first, of course, it's foundational on and lean six sigma. So when you hear about like the go to tools, you hear about the eight ways or the seven ways
01:07
you hear about by the US, you're going to talk about root cause analysis coming up. We're going to be talking about some more of our are analyzed tools as we get further in. But for five s,
01:19
If you think back to our organizational maturity model, this is the first level. And that's why we we want to do it. And if you can get really good at it early on, it's gonna make things very easy for you moving forward, um,
01:32
and improves working conditions. As you see when we go through, people like to work in clean, organized environments. More ease of access relates to being able to find the equipment that you need, which then therefore
01:44
decreases the waste of motion transportation and inventory. As you go through this, and as you do five us in your own workspace, you will probably identify other ways that this can eliminate. But the standard classical approach to this is waste. Um, excuse me, is motion transportation and inventory.
02:02
So when we talk about sort, we're talking about eliminating unneeded items. Um,
02:07
I could use a sort on my bookshelf, so we go through all of our everything that's in our work space and anything that we don't need we get rid of. If we are uncertain if we don't need this, we do what we call it a red tag. So we pretty in a specific place where we mark it with a red
02:27
tag or a post it note or something.
02:30
And we said it there and we say it's gonna be there for, say, a month. And if I use anything off of this shelf in the next month, then when I get to set in order our next step, I need to find a place for it to live. If I don't use it in this time frame, I send it to heaven. We get rid of it.
02:47
All right, So when we talk about set in order, we need to find a place for everything. Toe live. So the way that you need to think about this as you are setting your workspace and order is imagine your desk or where you work, and you are staring straight down into it. You're gonna want a bull's eye.
03:06
You're gonna want your red ring, your closest, tightest innermost ring
03:09
to be where things that you use multiple times a day every single day live your yellow ring are things that you're gonna use every single week and your red ring or things that you use occasionally or once a month. So if you remember back to the waste of motion, you're going to want the things that you need less frequently
03:29
to be further away from where you do your work.
03:31
Well, we have an example. In front of you is a shadow board. It's a really, really common and, um,
03:38
way of following certain order 45 s workplaces. You know where everything goes because it's clearly laid out
03:46
when we shine, we d'oh a deep clean. So we talked a lot about where we talked a little bit about how this in crew ves the quality of life at work cleanly. Environments tend to read it to better mental well being. So you're gonna want to scrub the heck out of this so clean white down.
04:04
Remember, we talked a little bit about safety. You're going to want to pay attention
04:09
to whether or not there are safety or maintenance concerns. As you are doing your five s activity.
04:15
Standardize. So when we have multiple workstations that do the same work once we set everything in order and we scrub. We want to set up those same workstations doing work the same way. So if we think back to the shadow board with where the tools are,
04:30
if we have multiple areas that use the same tools, we want them to have the same shadow board.
04:35
The idea is, is that if you when I do the same job, I can come to your workstation and work effectively because everything's in the same place. Pens are in the top door. Files are in the bottom drawer. There you start seeing some interchangeability within your employees,
04:51
so we want to standardize. And if you remember back to that organizational maturity model
04:56
standardization, everybody accesses the same thing the same way. That's where this relates to
05:02
sustain. So once we do all of the work, those 1st 4 steps of sorting, setting an order, scrubbing and standardizing, we want to make sure that it stays this way. For those of you with kids, you know that when your kids clean their rooms, it doesn't stay clean.
05:21
You need to continue to go back and do that.
05:24
We sustain. You want to set up a weekly cycle of during those four essence or, more frequently, that's more appropriate for your workspace. But weekly cycle Friday afternoon on your way out is what I recommend for people. This is going to be twofold. One. You're going to maintain the effort that you invested in doing it the first time
05:43
you're going to continue to do things like sort and find places. As you acquire new stuff through your
05:48
workplace. You're also going to develop the five s habit. That's what you want. Is this to become instinctive when you finish your work day, you do a quick wipe down. You put everything back where it's supposed to be. You close out your work to Hugh mentally complete. This is the These are parts of the habits that you want to build for that can culture of continuous improvement.
06:09
I talked about safety. Um, we want to look at it throughout all of them, but really, where I tell people to drill into it is using it for shine as you are going through, and you were scrubbing up the area. If you notice things like maintenance concerns weeks,
06:25
those sorts of things raise your hand and make sure that you are working in the safest environment possible.
06:30
There's not a specific step for it. It's five s
06:33
plus.
06:34
All right, So a couple of examples for you for what five us looks like. So if you look it on the left, this is where we started from On the right is what we actively use. You'll notice that everything is organized. It's labeled. We have the right amount of what we need. So we don't have giant gallons of stuff,
06:54
but we make sure that everything is clearly visible. And in this place, that makes sense for us.
06:59
Um, personal application. I usually try to tell everybody to go home and do this with your pantry so you can see we've got some organization. We see that K cups and drinks are up on top fruits and veggies or where I'm assuming that people who eat them can access them. But everything is visible on organized so that you can quickly reference it.
07:18
This is my favorite example because this is one of my projects. So what you see on the left is the warehouse. When we took it over, which you see on the right was actually a color coded system such that we could access the books. So this was actually in a school district basement? Um,
07:36
books on the left. We can't really use for classrooms. Books on the right, easily accessible. We can pull them and use them with students.
07:45
Um, you have a homework assignment for this module. I would like you to five us. Your phone. I would like you to sort your APS. That includes deleting the ones you don't use. I want you to create folders so you can set an order. So everything related to productivity goes in one area. Everything related to sports goes in another.
08:03
I'd like you to standardize So the same naming conventions. If you say my productivity, then I want you to say my social abs,
08:11
um, and then sustained. Set an alert for yourself to go back and review monthly. Have I used this app in the last month? If I've downloaded a new app, is it in its appropriate folder? This will help reinforce the habit of five s within yourself.
08:26
And when you open your phone, you can see a clean and organized phone as well.
08:33
All right. So 45 s The steps to remember our sort set in order, shine standardized and sustain. You want to include safety and there is much is possible points to take away from this. Make sure that you only have the stuff that you need to do your job. Everything has a place to live. It's clean.
08:52
You keep this up by doing it every single week. And that everybody's work is this workspace is the same for the same type of work.
09:01
This is going to wrap up quick hits for us and we're gonna move into do make projects next. Thanks, guys.

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